Privacy Policy (printable version) last revised 1/16/20

The Washington List Company (hereinafter referred to as “WL”, “Our”, “Us”, “We”) works exclusively with non-profit clients as a service provider performing mail list brokerage/management, enabling our non-profit clients to communicate their message to the public. WL does not own any data or personal information. This Privacy Policy describes how we use, disclose, and protect the information our non-profit clients collect through postal mail, and the choices you can make about your information. And while we emphasize the importance of privacy with all the vendors, clients, and others, we interact with this Privacy Policy will only cover us. Our vendors, clients, and others we interact with each have their own Privacy Policies and Rules.

How our Clients Instruct us via our Contracts to Collect and Use Information and How to Adjust Your Privacy Settings:

1.) Consent: By voluntarily responding to mailings or other communications done by our clients, you expressly consent to the collection, use, disclosure and storage of your information and other information received by us via our clients as a result of such use in accordance with this Privacy Policy. If you do not agree with the terms of this Privacy Policy, you should immediately stop responding to any communication sent out by our clients or adjust your privacy settings the next time you receive a mailing by one of our clients.

2.) Employment/Vendors/General Public: For visitors to our website, or people who call who are interested in working for us, doing business with us, or just looking for information, we collect the personal information that you voluntarily provide only to respond to your particular question or interest. We do not use the personal information you provide for any other purpose. We do not track you using cookies. We use Google Analytics to keep track of the number of people who visit our websites and to see what pages are visited.

3.) Information You Voluntarily Provide our Non-Profit Clients Directly Include: Your name, address, transactional information, personal information you may provide, your opinions when you complete a survey, sign petitions, cards, request information, etc. This information is all obtained through postal mail sent out by our clients. This information will be retained by our clients and used to fulfill requests you have specifically made and help our clients communicate in the future with you more effectively.

4.) Information our Non-Profit Clients May Collect or Receive from Third Parties: Transaction history with other organizations, your interests and opinions, approximate age (i.e. over age 50, over age 70), name, mailing address, demographic information, or information about opinions you have expressed in other venues, publicly available information found in census data, phone directories, publications, and statistical analysis of aggregated responses.

5.) Our Non-Profit Clients hire us to Use Your Information to enable our clients to effectively communicate directly with you, to enhance our clients’ ability to communicate with new prospects, and to enhance and make our clients’ communication with you as cost effective as possible.

6.) Our Non-Profit Clients Hire Us to Share Your Information With: Other mailers primarily non-profits and the service providers or data analysis firms they use to obtain and process lists, their service providers as well service providers who work on behalf of our clients. Service providers for our clients, and mailers who we share information with, use the information to perform specific functions such as opening and processing incoming mail, eliminating duplication in mail lists, mailing letters, printing letters, updating and storing your information in a digital format on donor/member lists. An insignificant portion of our clients’ transactions are processed using credit cards and this information is shared only with those who process the credit card transaction. Credit Card numbers are stored or retained only as long as it takes to process the transaction then destroyed. We act on the instructions of our clients and do not own or share any data without direction from the client.

7.) Instances Where our Clients Are Required to Share Your Information: If requested or required by law, court order, law enforcement authority, protect our clients’ rights, reputation, safety and property or that of others, protect against legal liability or defend against legal claims. Investigate, prevent or take action regarding suspected illegal activities, suspected fraud, the rights reputation, safety or property of our clients, or others, our contracts or as otherwise required by law.

8.) How Long Do our Clients Keep Your Information: Our clients will keep your information for a commercially reasonable time and, for legitimate business purposes and otherwise as required by law.

9.) How We as a Service Provider Protect Your Information: We cannot ensure or warrant the security of any information you provide, however, we strive to take all reasonable steps to protect the security of your information, including storing digital data on secure servers behind a firewall and protected with security software.

10.) Children’s Privacy: Our clients never knowingly collect personal information from anyone under the age of 13 or, for that matter, anyone under the age of 21. If you have reason to believe our clients have contacted someone under the age of 13, please contact our clients using the information provided on their mail pieces.

11.) Merger or Sale: If all or any of our affiliates are sold, merge, or sell their business assets, our agreements with our clients allow us the right to transfer the information collected in connection with such transaction.

12.) California Privacy Rights: Non-profit organizations are not required to comply with the recently enacted California CCPA, because all of our clients are non-profits. However, all mail pieces you receive from our clients will have a Privacy Notice that offers various privacy options, such as not allowing your name to be shared with other organizations, not receiving any more mail from a particular client. Simply follow the instructions on the mail piece.